News Release: 5/5/2020 - Marion County COVID-19 Prevention Program Vulnerable Populations Project

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May 05, 2020

Release Date: April 30, 2020
The Marion County Health & Human Services Department is soliciting written applications (Exhibit A) from vendors for: COVID-19 Prevention Program for Vulnerable Populations

Please Reply to:
Marion County Health & Human Services Department
Attn: Susan McLauchlin
3180 Center St. – Suite 2100
Salem, OR 97301

  • DUE DATE: To be considered, the application must be received by 4:30 p.m. PST on May 31, 2020.  Applications received after the deadline will not be considered.
  •  AWARD PROCESS: Marion County Health & Human Services Department reserves the right to enter into contracts with multiple vendors based on price and the ability to meet the County’s requirements & needs.
Applications will be evaluated and ranked on the criteria below that best fits the County’s needs in the County’s sole discretion.  Award(s) to the Offeror(s) who has substantially complied with all requirements of the RFA and who can be expected to deliver promptly and perform reliably in the County’s sole discretion.
Summary of COVID-19 Prevention Program Vulnerable Populations Project:   A funding opportunity exists to increase or enhance existing COVID-19 outreach capabilities in Marion County, specifically targeting the Spanish and/or Russian Speaking communities in both migrant/seasonal and community settings. All projects must be completed by October 31, 2020. Awarded recipients may receive up to $9,000. Marion County Health Department will be available to provide technical assistance as noted below in Requirements and throughout the Project as needed.
  • Application (Exhibit A) due no later than May 31, 2020
  • Contracts completed after application is approved, funds released by invoice once contracts are completed
  • Final report due by November 15, 2020  (Exhibit C)
  • Funding to be used to develop and implement programs and messaging that support prevention of the spread of COVID-19. Ideally, these programs or strategies will enhance, increase or supplement existing programs specific to Russian and Spanish speaking communities.
  • Funding may be used for materials, printing, staff time, mileage and direct costs associated with outreach to the target population
  • A list of currently available resources for print or media use will be provided.  Any other items developed for distribution should use one of a pre-approved list of facts or prevention behaviors. Items that are not pre-approved by MCHHS may not use the Marion County Logo.
  • A final report will be due at the end of the funding period.
  1. Contract/Purchase pursuant to ORS 279A and Marion County’s procurement rules. 
  2. Marion County reserves the right to:
    1. reject any and all applications if it is in the County’s best interest to do so
    2. amend the application solicitation
    3. not to award a contract for requested services
    4. award a contract to more than one vendor
    5. extend the deadline for submission of application
    6. waive any irregularities or informalities in any application
    7. accept the application(s) deemed to be the most beneficial to the public and Marion County
    8. negotiate the final statement of work 
  3. TERM: Selected vendor(s) shall hold prices firm for one year.  
  4. Offeror shall complete and return Attachment A: Offeror Representatives and Certifications form along with application.  
  5. By submitting an application, Offeror shall accept all terms and conditions of the Sample Contract for Services shown in Attachment B.



Susan McLauchlin