Bookeeper/Office Administrator

Celtic Self Storage
Job Description
Position:                     Bookkeeper / Office Administrator
Company:                   Celtic Homes, et al
Location:                    1101 Chemawa Rd N, Keizer
Schedule:                    Monday – Friday
Hours per week:         40
Wage:                         Depending on Experience
Benefits:                     Accrued Paid Time Off
 
Celtic Homes and companies are locally owned and operated.  Celtic Homes has been building homes in the Willamette Valley and surrounding areas since 2012.  Celtic Storage has been operating since the Summer of 2018.  Celtic Owners also own a Contracting, Logistics, and Rental Management business.   The future is bright here!
Celtic Businesses are looking for a well-qualified, reliable, trustworthy, and highly professional person that is eager to work, learn, and grow with them.

Role:                              Bookkeeper / Office Administrator 
Responsibility:               Bookkeeping
                                      Office organization and administration
                                      Customer Service
Result:                           Highly accurate and timely bookkeeping and remittances
                                      Highly organized and efficient use of information, files
                                      Company is represented competently and professionally
 
                      Various Duties (not limited to):
Bookkeeping
Perform detailed and accurate data entry into QuickBooks
Prepare and send Estimates and Invoices
Input credit card transactions and match with receipts
Input vendor invoices and process timely payments by cheque
Balance statements from vendors
File and sort documents (paper and electronically)
Various accounting and journal entries
Identify opportunities for increased efficiency
 
Office Administrator
Assist Owners as needed at any moment
Occasional out of office errands as needed
Maintain and distribute new employee forms as requested
Receive and respond to office emails, scan, and photocopy
Responsible for filing all documents, invoices, receipts, etc.
Property Management assistance as requested
Document procedures, processes, and policies
Prepare documents as instructed
All other duties, responsibilities as required, assisting co-workers and owners
Comply with all company policies/procedures and safety requirements
 
Customer Service
Cover Celtic Storage Manager desk as needed
Answer phone calls
Gather complete lead information from potential customers or renters
Refine vendor, renters and customer relationships as a representation of Celtic Businesses
 
Key Success Skills:
Strict attention to detail in technical specifications and written communication
Performance-driven and energetic
Superior communication and interpersonal skills with staff and customers
Storing in math and accounting
Keyboard and data entry skills
High organizational skills and time management
Competent with QuickBooks Accounting and Microsoft Suite
Proficient with computer, very technology savvy
Performs and demands excellence in quality of work
Service and teamwork focused, driven to improve efficiencies
Innovative and focused on learning and self-improvement
Flexible and able to multitask and complete tasks with minimal or no supervision
 
Minimum Qualification and Educational Requirements:
Diploma
Finance or Bookkeeping education would be preferred
Minimum 2 years of bookkeeping experience
Minimum 2 years of office administration experience
Must have a valid driver license with a reliable card and proof of insurance
 
Strong Knowledge of the following Software/Technology:
QuickBooks
Microsoft Office Suite (Excel, Word, PowerPoint)
Web usage
Google Calendar and Gmail
Dropbox (Cloud Storage)
 
Please only send your resume to keri@celticbuilthomes.com if you meet the Minimum Qualifications, thank you!
 
 
 
 
 
 
 
Contact Information